This is an archive. See the current website at www.summer.harvard.edu.
This page contains content from the Summer School 2009. For current information, visit the Harvard Summer School website at www.summer.harvard.edu.
Some distance education courses require on-campus exams. Students enrolled in such courses who live outside of New England (primary residence during the term is not in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont) may choose to travel to campus for their exams; if they do not travel to campus, they must arrange to take their exams at an alternate location according to the following procedures.
Students are responsible for finding a qualified proctor to administer each exam. The proctor must be a teacher, professor, or administrator in a nearby secondary school, college, university, or testing center. Proctors cannot be family members, friends, or co-workers. For assistance finding a proctor, students can contact a guidance counselor, an academic advisor, or the dean of students or registrar’s office at a nearby college, university, high school, or local testing center. The Consortium of College Testing Centers (CCTC) is an organization that has testing centers across the country and abroad that provide proctoring services to distance students near their homes. Centers are located in 46 states and nine countries. Any fees incurred are the student’s responsibility.
Students submit their proctor information through online services no later than a week before the campus exam. Before doing so, students must confirm that their proctor has a business e-mail address, reliable access to the Internet, the ability to download MP3 files (some exams have audio components) and to download and print PDF documents, and access to a fax machine or scanner (for returning completed exams to the Summer School). Exam materials are not sent to proctors who do not have a business e-mail address.
Students must complete and submit online a proctored exam form for each exam (even if they use the same proctor) no later than one week before the on-campus exam date. Before submitting the form, students must find a qualified proctor (see above) with whom they have arranged the date, time, and location for their off-campus exam. Students who do not submit proctored exam forms, or who submit their forms late, may forfeit the opportunity to take their exams and are subject to the instructor’s make-up policies for mid-term exams and Summer School make-up policies for final exams.
Students and proctors receive an e-mail confirmation upon receipt of the proctored exam form. If confirmation is not received within 24 hours, students should send e-mail to distance_exams@hudce.harvard.edu for assistance.
When the proctored exam request has been approved, students and proctors receive a second e-mail that includes details about exam policies and procedures. Exam materials are available to proctors via a password-protected, secure website from noon Eastern standard time the day before the on-campus exam until midnight EST on the exam day. Students must complete exams no later than the on-campus exam date. Proctors are responsible for returning all exam materials by fax or e-mail (scanned materials) immediately following completion of the exam. Detailed instructions—including the secure web address, fax number, and return e-mail address—are included in the e-mail sent to proctors shortly before the date of the exam. If students or proctors do not follow the exam procedures, the exam may be forfeited.
For more information write, distance_exams@hudce.harvard.edu, or call (617) 495-0977 Mondays through Fridays, 9 am to 5 pm Eastern standard time.