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Student Responsibilities

Looking forward to summer 2017? 

Information will be posted on a rolling basis:

  • By December 1: programs for high school students information 
  • In mid-January: general course listings, housing information, and deadlines

You can see a preview of 2017 dates in the calendar.

All students, including those in study abroad programs, are responsible for knowing and adhering to Harvard Summer School policies and procedures outlined on this website and in the Student Handbook.

Failure to read this information, negligence, personal factors, or contradictory information from any sources are not acceptable grounds for seeking exemption from these policies and procedures. Call Academic Services at (617) 495-0977 with questions.

Student conduct

Students are expected to conduct themselves responsibly, honestly, and with due consideration for others while enrolled in Harvard Summer School, including distance courses and study abroad programs, and on Harvard University property, as well as in all of their interactions and communications with members of the Harvard community.

The Administrative Board reviews the actions of students charged with harassment; fraud; infringing on the rights of others; violating the rules and regulations of any University department; behaving inappropriately toward University faculty, staff, or fellow students; the unauthorized use of University facilities or equipment, including computer resources; the alteration or falsification of University records; the unauthorized recording, sale, or purchase of lectures or other instructional materials; destroying or defacing University property; misrepresenting themselves or their University affiliation; or disturbing orderly academic functions and processes.

The unlawful possession, use, or distribution of drugs and alcohol by any student is prohibited. Students who are found to have violated these rules are subject to disciplinary action, including possible withdrawal from a course or program, or suspension from the Summer School. Because students are expected to show good judgment at all times, not every kind of misconduct or behavioral expectation is listed in this section.

The Dean of Students Office serves the Summer School community as a resource for information and guidance in the areas of student life, school policies and procedures, and academic and nonacademic student conduct. You may visit the Office of the Dean of Students at 51 Brattle Street or call the office at +1 (617) 495-1765.

Expectations

Your student record

As part of your first registration, you create your student record. You must provide your full legal name, date of birth, gender, native language, e-mail address, postal mailing address, and emergency contact information. You are responsible for the accuracy of all biographical and contact information that you provide or another person provides on your behalf, both online and on all paper forms and applications. Honesty in all communications, including self-representation, is a requirement of student enrollment. Submission of fraudulent information is subject to review by the Administrative Board and may be grounds for disciplinary action.

Your biographical information

The name you provide when registering must match exactly the full legal name printed on your passport or other government-issued photo identification. Your Harvard ID card cannot be issued if the name in the Summer School system is different from the name on your government-issued photo ID. Please check that your name and biographical information are correct in online services. To report a legal name change, a birth date or Social Security number correction, or changes to gender or other biographical information, you must submit a Biographical Information Changes form to the Registrar’s Office with acceptable documentation, as described on the form.

Your contact information

All critical school and course communications are sent via e-mail.

To protect the privacy and security of your student records, your e-mail address must be unique to you and not shared with any other person. Duplicate e-mail addresses will be inactivated. Beginning in mid-March, you are eligible to create a unique Harvard e-mail account within two business days of registering. Your Harvard e-mail account will remain active throughout your term of enrollment and expire at the end of the session(s) for which you are registered. If you wish your Harvard e-mail account to be used for Summer School communications, you must update your contact information in online services.

You are responsible for maintaining accurate contact information (e-mail address, postal address, telephone numbers) with the Summer School. You may view and update your contact information through online services at any time. If we receive notice that your e-mail address has been rejected by the e-mail host, we will inactivate that e-mail address in our system, and notify you by postal mail to log in and enter your correct address. Similarly, we will inactivate a postal mailing address if mail to that address is returned as not deliverable.

Attendance and participation

If you are registered in a course for undergraduate or graduate credit, you must attend all classes or participate online as a distance student, take all exams, and complete all coursework on time. If you are enrolled in EXPO S-C, GMAT S-1, or Pre-College Program courses, you are also expected to attend all classes and complete all coursework. 

If you are registered or waitlisted for a course and you miss the first class meetings, you risk losing your place in the course or on the waitlist. If you are enrolled in online courses, you also are expected to begin viewing lectures and participating online when classes begin. The Summer School reserves the right to prohibit or cancel your registration if you do not attend first class meetings or participate online when classes begin. Late work may be submitted only with instructor approval and according to instructor policies. Registering late does not warrant an exception to this policy.

You are prohibited from using recording devices of any kind in your courses. Questions about this policy should be directed to the Academic Services office.

Submission of written work

You are responsible for ensuring that required written work is submitted and received on time. It is your responsibility to submit work according to instructors’ requirements and obtain proof that the submission has been delivered successfully. This includes work that is submitted in person or by postal mail, e-mail, or an electronic dropbox.

Exclusion from a course

If you are consistently not prepared for class, fail to attend class or participate online, grossly neglect coursework, lack the necessary level of English proficiency to be successful in the course, or do not have course prerequisites and your continued enrollment is disruptive to the progress of instruction, you may, after written warning by the instructor, be excluded from the course.

If it is before the withdrawal deadline, you may voluntarily withdraw from the course for a WD or WN grade as an alternative to exclusion. But you may no longer attend or participate.

If you are excluded from a course, you may no longer participate in any way, including attending classes, participating online, taking exams, and submitting work. You are assigned the permanent notation EXD (excluded from course), which is equivalent to a failing grade and earns no credit for the course. You are not eligible for a tuition refund for courses for which you are assigned an EXD notation.

Administrative withdrawal

You may be administratively withdrawn by the dean of the Summer School in the following circumstances:

  1. You have been arrested on allegations of serious criminal behavior, or have been formally charged by law enforcement authorities with such behavior.
  2. In the school’s judgment, your prior conduct indicates that your continued presence would pose a significant risk to yourself or others or a serious disruption to the educational environment of the community.
  3. You have not provided medical documentation as proof of required immunizations.
  4. Your behavior or threatening state is determined to be the result of a medical condition, or you refuse to cooperate or are noncompliant with the efforts deemed by the University Health Services to evaluate your behavior or threatening state.

Before administratively withdrawing a student, the dean of the Summer School ordinarily will consult with the Administrative Board or other officers of the University. With respect to students enrolled in study abroad programs, the Summer School’s judgment as to when administrative withdrawal is appropriate may take into account the remoteness of the program, any particular circumstances or risks associated with the international location in question, and the limitations on resources or staffing capabilities of the program.

If you are administratively withdrawn, you will be informed of the decision in writing, and you may request reconsideration. You will be assigned an interim or permanent grade of WA (administrative withdrawal). Administrative withdrawal is not a disciplinary action; however, an incident that gives rise to an administrative withdrawal may subsequently result in disciplinary action. In the circumstance of administrative withdrawal, you may not register for Harvard Summer or Extension School courses and must remain away from Harvard and its properties if so instructed by the Summer School. 

Academic integrity

Harvard Summer School expects you to understand and maintain high standards of academic integrity and to take advantage of resources to support academic integrity. Breaches of academic integrity are subject to review and disciplinary action by the Administrative Board. Examples include the following:

Plagiarism

Plagiarism is the theft of someone else’s ideas and work. It is the incorporation of facts, ideas, or specific language that are not common knowledge, are taken from another source, and are not properly cited.

Whether you copy verbatim or simply rephrase the ideas of another without properly acknowledging the source, the theft is the same. A computer program written as part of your academic work is, like a paper, expected to be your original work and subject to the same standards of representation. In the preparation of work submitted to meet course, program, or school requirements—whether a draft or a final version of a paper, project, take-home exam, computer program, placement exams, application essay, oral presentation, or other work—you must take great care to distinguish your own ideas and language from information derived from sources. Sources include published and unpublished primary and secondary materials, the Internet, and information and opinions of other people.

You are expected to follow the standards of proper citation and to avoid plagiarism. Please consult the Harvard Guide to Using Sources, prepared by the Harvard College Writing Program, for a helpful introduction to all matters related to source use: identifying and evaluating secondary sources, incorporating them into your work, documenting them correctly, and avoiding plagiarism. We also recommend that you complete our online tutorials “Using Sources, Five Scenarios” and “Using Sources, Five Examples” before you submit any written work this summer. These tutorials take 15 minutes each to complete, and they will help you learn what you don’t know about using sources responsibly.

In cases of suspected plagiarism, student papers may be submitted to a private contracted service that reviews content for originality. Results from this review may be used to inform the Dean of Students Office in its inquiry. Papers submitted to this service are retained by that company and become part of their database of materials used in future searches. No personal identifying information is submitted or retained by the service.

Inappropriate collaboration and other assistance

Collaboration on assignments is prohibited unless explicitly permitted by the instructor. When collaboration is permitted, students must acknowledge all collaboration and its extent in all submitted coursework. Collaboration includes the use of professional or expert editing or writing services, as well as statistical, coding, or other outside assistance. Because it is assumed that work submitted in a course is the student’s own unless otherwise permitted, students should be very clear about how they are working with others and what types of assistance, if any, they are receiving. In cases where assistance is approved, the student is expected to specify, upon submission of the assignment, the type and extent of assistance that was received and from whom. The goal of this oversight is to preserve the status of the work as the student’s own intellectual product. Students should remember that the Writing Center is available to assist them with assessing and editing their own work. This assistance has been sanctioned by Harvard Summer School.

Cheating

You may not copy another student’s assignment, computer program or parts of a program, or exam. To avoid any suggestions of improper behavior during an exam, you should not communicate with other students during the exam. Neither should you refer to any books, papers, or use electronic devices during the exam without the permission of the instructor or proctor. All electronic devices must be turned off during an exam.

Duplicate assignments

You are expected to submit work that is done solely for each course in which you enroll. Prior written permission of all instructors is required if you wish to submit the same or similar work in more than one course.

Students who repeat a course must have the instructor's approval to reuse or resubmit work that they previously submitted for the same course.

Publishing or distributing course materials

You may not post, publish, sell, or otherwise publicly distribute course materials without the written permission of the course instructor. Such materials include, but are not limited to, the following: lecture notes, lecture slides, video, or audio recordings, assignments, problem sets, examinations, other students’ work, and answer keys. Students who sell, post, publish, or distribute course materials without written permission, whether for the purposes of soliciting answers or otherwise, may be subject to disciplinary action, up to and including requirement to withdraw from the Summer School.

Scientific research

You are expected to record honestly and accurately the results of your research. Falsification of research results includes misrepresentations, distortions, or serious omissions in data or reports on research, and it is considered a serious violation of academic honesty. Plagiarism or falsification of research results ordinarily results in your withdrawal from the Summer School.

The University deeply values the integrity of science with sound and safe research practices by students and faculty. Individually and collectively, student and faculty researchers are expected to safeguard and maintain the University’s policies and practices with respect to scientific misconduct. All researchers are reminded that sponsoring agencies also have such concerns, and that the University must inform the sponsors of any serious transgressions of their policies, as well as of any investigations related to sponsored research. Sponsors may take action independent of the University.

Computer and network use

Information stored on a computer system or sent electronically over a network is the private property of the individual who created it. Examination, collection, or dissemination of that information without authorization from the owner is a violation of the owner’s right to control his or her property. Computers and networks provide mechanisms for protecting private information; attempts to circumvent these mechanisms to gain unauthorized access to private information are treated as violations of privacy.

You are eligible for Harvard computer accounts for primarily educational use. When you use University computer facilities and the campus-wide communication network, you assume responsibility for their appropriate use. Computer accounts are considered to have tangible value. Attempts to circumvent the accounting system, to use the accounts of others without authorization, or to use accounts for anything other than their intended purposes are all forms of attempted theft. You should not disclose account passwords or otherwise make the account available to others. Use of Harvard’s computers and networks for commercial purposes without authorization is prohibited.

Do not interfere with the functioning of a computer, or disrupt or distract others using a computer. Use of an e-mail system to send fraudulent, annoying, or obscene messages is prohibited. Similarly, messages must not misrepresent the identity of the sender, be sent as chain letters, or broadcast indiscriminately to large numbers of people.

Harvard Summer School expects you to abide by Harvard University’s rules and responsibilities for the appropriate use of computers and networks. These rules and responsibilities may be viewed online on the Harvard University Information Technology website.

Certain computer misconduct is prohibited under Massachusetts law and is, therefore, subject to criminal penalties. Such misconduct includes knowingly gaining unauthorized access to a computer system or database, falsely obtaining electronic services or data without payment of required charges, and destroying electronically processed, stored, or in-transit data.

Library use

You may make use of most campus facilities and electronic resources that are part of the Harvard libraries. To preserve the collections and to ensure ongoing access to them, you should respect the rules and regulations for use of library materials and property and assist in the protection of library materials. You have a responsibility to safeguard the integrity of library resources; respect the restrictions on access to and the use of those resources; report the theft, destruction, or misuse of library resources by others; respect the rights of others to the quiet use of the library; and respect the authority of the librarians and staff.

The following is prohibited: the use of licensed materials for commercial purposes, including the sale of licensed materials; printing or downloading significant portions of licensed online resources; permitting anyone other than authorized users to use the licensed materials; modifying or creating derivative work of the licensed materials without permission of the licensor; removing, obscuring, or modifying any copyright or other notices included in the licensed materials; unauthorized removal of materials or property from the library; destruction, defacement, or abuse of library materials or property; and use of library privileges for reasons other than academic pursuits. Users are individually responsible for compliance with these terms.

Students, staff, faculty members, researchers, visitors, and other users who fail to comply with library rules and regulations are subject to revocation of library privileges, disciplinary action, and legal prosecution. You are subject to the fines and penalties of the University, as well as the laws of the Commonwealth of Massachusetts governing crimes against property.

Using the Harvard name

Harvard University has numerous logos and shields (insignias) and school names. Summer School students are not permitted to use the Harvard University or Harvard Summer School insignias on letterhead, business cards, electronic signatures, websites, blogs, and other forms of communication, except under the circumstances detailed below. Violation of these policies may result in disciplinary action.

Allowable use of the school name or insignia:

  • Student groups that have received explicit approval from the Office of the Dean of Students may use the Harvard University or Harvard Summer School name and insignia in notices of meetings and written materials.
  • Any regular publication sponsored by a group that uses “Harvard” in its title needs permission from the dean of students.
  • Explicit permission of the dean of students is needed before a group can give permission to a third party to use the “Harvard” name or to imply connection with the Summer School or the University.
  • In all instances, the proper version of the logo and shield must be obtained from the Office of Communications and Marketing.

This policy is in accordance with the Harvard Trademark Program administered by the Office of the Provost.

Filing an appeal

The Financial and Registration Committee reviews appeals from students who are seeking exceptions to registration and financial policies.

Students may file appeals if there are documented and compelling reasons for requesting an exception and they have no other administrative options available (for example, course withdrawal or extension of time).

Students must be in good financial standing to submit an appeal.

Only appeals for the current term are considered.

Negligence, employment issues, software and hardware difficulties, financial constraints, routine illness, unsatisfactory progress, lack of preparation, failure to meet course requirements, and vacation plans are not considered compelling reasons for requesting exceptions to policies or procedures.

To file an appeal:

  • Call the student appeals specialist at (617) 495-0977 before submitting an appeal.
  • Complete the student appeal form and attach supporting documentation of the circumstances. Documentation must be written in English and on letterhead, confirming the reasons for the appeal, including specific dates and signed by the appropriate person in an official capacity. Medical documentation must be on the medical provider’s letterhead. It should include a description of the circumstances of the appeal, specific dates or range of dates, and the physical and functional limitations of the circumstances.
  • Include a nonrefundable $50 processing fee with your appeal, as well as relevant registration or course change forms and full payment for the course tuition and fees, as appropriate.
  • Appeals must be received by noon (EST) on Thursday for the following week’s agenda. Students will be notified in writing of the committee’s decision.

Research requests

Research projects in which students and staff are invited to participate as subjects, whether for survey or scholarly research, must be approved in advance by Academic Services and in some cases, the Committee on the Use of Human Subjects in Research

The Summer School ensures that students and staff are not subject to research procedures that are inappropriate, require excessive time commitments, interfere with the educational process, or violate Summer School and University policies. Students should contact Academic Services (617) 495-0977 no later than two months before they begin their research for more information.

Administrative board

The Summer School Administrative Board reviews cases involving students who are alleged to have violated Summer School policies. Cases may include breaches of academic integrity, misuse of computer facilities, submission of fraudulent information, and poor or inappropriate conduct, as well as cases of students who are inadequately prepared for their courses, neglect coursework, or behave irresponsibly and recklessly while enrolled in the Summer School, including online courses, and on University property. The Administrative Board may, after considering the seriousness of a case, take any action it deems appropriate.

The range of sanctions includes formal admonishment; probation; the revocation of a student’s right of access to University facilities or buildings, including on-campus housing; suspension of a student’s registration privileges for a specific or indefinite period; and mandatory withdrawal from a course or courses, or the Summer School. The decision of the Administrative Board will supersede any registration changes a student with pending disciplinary or administrative proceedings may make, including a course withdrawal. Academic transcripts include notations of disciplinary sanctions.

Students who are required to withdraw from courses are not issued tuition refunds. The cases of students who are formally sanctioned by the Administrative Board may be referred to the Extension School Administrative Board for further review and action; similarly, cases reviewed by the Extension School Administrative Board may be referred to the Summer School Administrative Board.

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