Congratulations on your acceptance to a Harvard Summer School study abroad program. We hope you are looking forward to a summer of focused study and invigorating exploration overseas. All the steps and tasks that need to be completed after being accepted into a study abroad program are on this page. Also, helpful resources for your upcoming trip are detailed, including information on staying safe and healthy while abroad.
If the status of your enrollment changes, and you need to withdraw from a program, please complete the following steps:
- Prior to March 23: Contact email@example.com with a written request to withdraw
- After March 23: Complete a withdrawal form and return via fax to 617-496-4525. See the important dates and deadlines for each program.
Once admitted, complete these steps as soon as possible
Complete Harvard Summer School Travel Waiver and Harvard University Student Health Clearance Packet.
These forms will be sent by email to admitted students in late February. Failure to return completed forms will result in your removal from the program. (As part of the health clearance process, students not cleared by a clinician(s) will not be approved to participate in, or may be dismissed from or otherwise told to discontinue, their Harvard travel plans.) See here for additional details on the Health Clearance Packet.
Complete a mandatory online orientation. Please note that this orientation requires login with a Harvard ID and PIN. Students will receive this information in late March.
Register your trip.
In mid-April, the Harvard Summer School study abroad office will enter your upcoming travel in the Harvard Travel Registry. After you receive confirmation of this via e-mail from the Summer School study abroad office, you are required to do the following: update your itinerary in the Harvard Travel Registry so that the University and Harvard Travel Assist can locate you and provide assistance in an emergency. You are required to update your registration throughout your trip if necessary (e.g. local cell phone number, changed travel plans) so that Harvard can quickly locate and communicate with you in the event of an emergency.
Visit the Harvard Travel Assist website.
Learn about Harvard Travel Assist and print a Harvard Travel Assist card and familiarize yourself with the services and eligibility criteria. Review the destination specific medical and security information available, as well at the listings of local emergency services. Always contact the local equivalent of "911" in case of a life-threatening emergency, then contact Harvard Travel Assist at +1 617 998 0000.
Register your trip with the embassy of your country of citizenship.
Embassies can provide some assistance to their nationals in an emergency. U.S. citizens can register at https://step.state.gov/step/.
Review your health insurance coverage.
Harvard Travel Assist is not health insurance. Make sure your health insurance covers you in your destination country(ies). All Summer School students are required to have health insurance. Check the Resources and Checklists section for links to more information about HUGHP and HUSHP coverage while abroad. If you do not have health insurance, you will be required to purchase the Summer School’s insurance (valid for the duration of the program) as part of your registration.
Obtain the appropriate travel documents such as a passport and/or a visa.
Visa requirements differ among countries and depending on your own nationality. Your program director will be able to give you general visa guidance, but you are responsible for learning the requirements of your destination based on your nationality, and for obtaining your own visa should one be required. The process of applying for and receiving a visa can be lengthy, so it is important to plan ahead and get started well before your planned departure date. For more information visit Visa and Passport Services.
Complete any program-specific paperwork as requested by the program director.
Attend any program-specific meetings as organized by the program director.
All students, including those in study abroad programs, are responsible for knowing and adhering to the rules of the Harvard Summer School. You should also be familiar with Harvard Summer School’s general study abroad policies.
In May, students will receive a link to the electronic version of the Harvard Summer School Student Handbook. Please read this document carefully. While the resources and activities will vary at each locale, the rules and policies described in the sections “Academic Policies” and “Student Conduct” apply to all participants in a Summer School program.
Students requiring accommodations must register with the Summer School disabilities coordinator. Harvard College students please note that accommodations do not automatically transfer from Harvard College. See Students with Disabilities for more information.
Deposit and payment
For those admitted to a study abroad program, a nonrefundable deposit must be received to secure a place in the program. Harvard College students receiving funding from OCS can count that award towards the deposit due. Awards will be transferred to the Summer School Student Financial Services Office and be reflected in your student account.
Deposit deadline is March 13.
Payment in full is due in May 18. A late fee will be charged for payments received after this date.
Please see Funding and Payment for details.
International health and safety
Traveling abroad can be deeply rewarding for Harvard students. It also requires careful planning, even for seasoned travelers. Each destination requires a different strategy and for responding to situations, from small inconveniences to serious emergencies.
24/7 emergency numbers for students
- Harvard Travel Assistance: +1-617-998-0000 (for medical, security, and travel advice or assistance)
- Harvard College Office of Sexual Assault Prevention and Response: +1-617-495-9100, firstname.lastname@example.org
Please review and take this guide with you on your trip.
Grades and transcripts
Grades for study abroad programs are generally available one week after the program’s official end date. To view your grades, log in to online services. Grades for Harvard College students will roll automatically on to your College transcript.
Non-Harvard students may request a transcript from the Summer School by submitting the transcript request form to Academic Services according to the instructions outlined on Transcripts.
Pass/fail option: Only Harvard College undergraduates may take courses on a pass/fail basis. You may change your status to pass/fail by completing a pass/fail request form and returning it to the Academic Services Office for processing by the deadline for your program. Visit the Harvard College Academic Credit page for more information about this option before submitting your form.