ID Cards

Harvard ID cards provide access to many on-campus facilities and resources, such as:

  • Harvard libraries and museums
  • Computer labs and athletic facilities
  • Residential Houses and dorms
  • Annenberg dining hall
  • Crimson Cash

If you do not already have an active Harvard ID card, you are eligible to receive one for use during the summer session(s) in which you are registered.

How do I get my ID card?

You pick up your ID card when you arrive on campus to check in. ID cards must be picked up in person and cannot be mailed. (See the calendar for specific session check-in dates.) For your ID card to be ready when you arrive, you must complete the following steps by May 22:

  • Obtain a government-issued photo ID. You must present a government-issued photo ID to pick up your ID card. It must include your full legal name, date of birth, a photo, and a future expiration date. Examples include:
    • Passports
    • Driver’s licenses, permits, and state-issued ID cards
    • US Military ID cards, green cards, and naturalization certificates
  • Verify your name and date of birth in online services. These must match exactly the full legal name and date of birth printed on your government-issued photo ID. If they do not, submit a biographical information changes form immediately. 
  • Learn your Harvard ID number and request a Harvard PINYou must have these to upload a photo for your ID card.
  • Have a digital photo taken. Your photo must meet the following criteria:
    • Current color photo of yourself
    • White, smooth background: no other people or objects in photo
    • Sufficient lighting with no shadows
    • Front view: face filling at least 80 percent of frame
    • Cropped from just above the top of head to collarbone
    • Eyes open and visible and no glare on eyeglasses
    • No hats or sunglasses
    • File format must be .jpg
    • Photo size must be 280x296 pixels
    • File size cannot exceed 50 KB
  • Upload your photo. Log in to the Harvard ID Card Photo Submission Application using your Harvard ID and PIN and upload your photo. Do not e-mail or send physical photos.
  • Await approval of your photo. ID Card Services will review your photo and notify you within two weeks if it has been approved. If you are not notified within two weeks, e-mail id_services@harvard.edu with the subject line “Photo upload.”

Lost, stolen, or broken ID cards

Lost cards should be reported immediately to the Summer School Registrar’s Office. You may also disable your card before coming to the Registrar's Office by using the “Lost Card” feature in the ID Card Web ApplicationA $25 fee is charged for each replacement card.

Stolen cards must be reported first to the Harvard University Police Department (617-495-1212), then to the Registrar’s Office. The replacement fee will be waived for stolen cards if you provide a copy of the police report.

Broken cards should be taken to the Campus Service Center. Staff will assist you and replace your card if necessary. There is no charge for replacement of broken cards. However, there is a $25 replacement cost for cards the Campus Service Center determines are intentionally damaged.

Questions?

Please contact our Enrollment Services at (617) 495-4024 or e-mail idcards@dcemail.harvard.edu.