Congratulations on your acceptance to a Harvard Summer School study abroad program. We hope you are looking forward to a summer of focused study and invigorating exploration.
You are required to complete all the steps and tasks listed on this page before you depart for your study abroad program. Be sure to also explore the resources listed here to help you stay safe and healthy while abroad.
If the status of your enrollment changes and you need to withdraw from a program, please complete the following steps:
- Prior to March 28: Contact email@example.com with a written request to withdraw.
- After March 28: Complete a withdrawal form and return via email to firstname.lastname@example.org.
For a list of all the key dates and deadlines for students, refer to Important Dates for Study Abroad Students (2019 link will be posted here in the fall).
Submit a Harvard Summer School Conditions of Participation and Assumption of Risk and General Release Form to the Harvard Summer School Study Abroad Office at 51 Brattle Street, Cambridge, MA 02138.
If you are a student in the following programs, you must submit the program-specific version.
- Beijing, China
- Seoul, South Korea
- Trento, Italy
- Venice, Italy
- If you are a student in any other program, submit the General Conditions of Participation and General Release Form.
- Students in all programs should also submit a Media Release Form.
- Both the Conditions of Participation and General Release Form and the Media Release Form are due on April 15, 2019.
- If you are a student in the following programs, you must submit the program-specific version.
Submit a completed Health Clearance Packet to Harvard University Health Services or your primary care physician for review and clearance.
- The Health Clearance portion of the packet must be submitted by April 15, 2019.
- The Health History portion of the packet should NOT be returned to the Summer School.
- Failure to return the Health Clearance portion of this packet will result in your removal from the program. As part of the health clearance process, students who do not receive health clearance will not be approved, may be dismissed from, or may be otherwise told to discontinue their Harvard travel plans.
Complete a mandatory online orientation. This covers important health and safety measures. Plan 45 to 60 minutes to watch in one sitting or across multiple sessions.
- Note: This orientation requires login with a Harvard ID and PIN. Non-Harvard students will receive Harvard ID and PIN information in late March.
Update your travel record in the International SOS MyTrips system.
- In mid-April, the Harvard Summer School Study Abroad Office will enter your upcoming travel in the MyTrips system. After you receive confirmation of this via email from the Harvard Summer School Study Abroad Office, you are required to update your itinerary in the MyTrips system so that the University and International SOS can locate you and provide assistance in an emergency.
- You are also required to update your registration throughout your trip if necessary (e.g., your local cell phone number, changed travel plans, any overnight travel, and changes to your contact information), so that Harvard can quickly locate and communicate with you in the event of an emergency.
Obtain the appropriate travel documents, such as a passport and/or a visa.
- Each country's visa and passport requirements are different and depend on your citizenship, reason for travel, length of stay, and number of entries required. Be sure that you understand your destinations’ requirements and apply early to avoid delays or disruptions in your travel.
- Your program director may be able to give you general visa guidance, but you are responsible for learning the requirements of your destination based on your citizenship and for obtaining your own visa should one be required.
- Harvard Global Support Services has partnered with Travel Document Systems, Inc. (TDS) a visa and passport services vendor. For free, they’ll advise you on outbound visa requirements, and for a small fee, they’ll assist you with routine and expedited applications. Visit the TDS portal for Harvard travelers.
- If you are required to show proof of enrollment, contact email@example.com for a letter.
- Complete any program-specific requirements.
- Review Harvard Summer School Study Abroad policies and safety information.
Read the Harvard Summer School guidelines.
- All students are responsible for knowing and adhering to Harvard Summer School regulations. You should also be familiar with Harvard Summer School general policies for study abroad programs.
- In May, you will receive a link to the electronic version of the Harvard Summer School Student Handbook. Please read this document carefully. While the resources and activities will vary at each locale, the rules and policies described in the sections “Academic Policies” and “Student Conduct” apply to participants in all Harvard Summer School programs.
- Review Harvard Global Support Service's resources, including news & advice and country-specific information.
- If you are in need of accommodations, contact the Accessibility Services Office as soon as possible.
Health Insurance Coverage
All Harvard Summer School students are required to have health insurance. If you do not have health insurance, you will be required to purchase the Harvard Summer School insurance plan (valid for the duration of the program) as part of your registration. All students will be enrolled in the Summer School insurance plan at the time of registration, and charged the premium. If you have health insurance, you will be able to waive the Summer School plan. Be sure that your health insurance covers you in your destination country. Harvard Students: see also the Harvard University Student Health Program website. Please note: International SOS is not health insurance.
Global Support Services
Traveling abroad can be deeply rewarding for students. It also requires careful planning, even for seasoned travelers. Global Support Services (GSS) provides tools and resources to inform your pre-departure planning and help you stay safe while abroad. Review the GSS list of important reminders and steps for before you leave and while traveling.
International SOS provides 24/7 medical and security support and evacuation services to students enrolled in any Harvard Summer School study abroad program. To expedite access to these services, it is vital that you update your itinerary in the International SOS MyTrips system before you leave.
While abroad, Harvard Summer School study abroad participants can contact International SOS for medical and security assistance at +1-617-998-0000.
Case managers will advise you on your situation and work with our international safety & security team to connect you with appropriate resources. Review the full list of medical, security, and travel assistance services.
International SOS also provides several country-specific online resources that may be helpful before you leave and while you’re away.