Harvard.edu

Admitted Students

Congratulations on your acceptance to a Harvard Summer School study abroad program. We hope you are looking forward to a summer of focused study and invigorating exploration overseas.

All the required steps and tasks that need to be completed after being accepted into a study abroad program are on this page. You will also find helpful resources for your upcoming travel, including information to help you stay safe and healthy while abroad. Also, be sure to read Information for Families

Key dates 

  • March 10: Deposit due 
  • April 1: Conditions of participation and assumption of risk and general release due 
  • May 1: Health clearance form due
  • May 20: Full payment due

If the status of your enrollment changes and you need to withdraw from a program, please complete the following steps:

Predeparture requirements

  1. Submit a Harvard Summer School Conditions of Participation and Assumption of Risk and General Release Form to the Harvard Summer School Study Abroad Office (due April 1).
  2. Submit a completed Health Clearance Packet to HUHS or your primary care physician for review and clearance (due May 1). Read additional details on the Health Clearance Packet.
    • Failure to return completed forms will result in your removal from the program. (As part of the health clearance process, students not cleared by a clinician(s) will not be approved to participate in, or may be dismissed from or otherwise told to discontinue, their Harvard travel plans.) 
  3. Complete a mandatory online orientation. This online orientation covers important health and safety measures. Plan 45-60 minutes to watch in one sitting or across multiple sessions.
    • Note: This orientation requires login with a Harvard ID and PIN. Non-Harvard students will receive Harvard ID and PIN information in late March.
  4. Update your travel record in the Harvard Travel Registry. 
    • In mid-April, the Harvard Summer School study abroad office will enter your upcoming travel in the Harvard Travel Registry. After you receive confirmation of this via e-mail from the Summer School study abroad office, you are required to update your itinerary in the Harvard Travel Registry so that the University and Harvard Travel Assist can locate you and provide assistance in an emergency.
    • You are also required to update your registration throughout your trip if necessary (e.g., local cell phone number, changed travel plans, any overnight travel, and changes to your contact information), so that Harvard can quickly locate and communicate with you in the event of an emergency.

Student responsibilities

Obtain the appropriate travel documents, such as a passport and/or a visa. 

Each country's visa and passport requirements are different and depend on your citizenship, reason for travel, length of stay, and number of entries required.
Make sure you understand your destinations’ requirements, and apply early to avoid delays or disruptions in your travel.

Your program director may be able to give you general visa guidance, but you are responsible for learning the requirements of your destination based on your citizenship and for obtaining your own visa should one be required. For more information, visit Visa and Passport Services.

If you're required to show proof of enrollment, contact summerabroad@dcemail.harvard.edu for a letter. 

Complete any program-specific requirements. 

  • Complete paperwork as requested by the program director.
  • Attend any program-specific meetings as organized by the program director.

Read Harvard Summer School's guidelines. 

All students are responsible for knowing and adhering to the rules of the Harvard Summer School. You should also be familiar with Harvard Summer School’s general study abroad policies.

In May you will receive a link to the electronic version of the Harvard Summer School Student Handbook. Please read this document carefully. While the resources and activities will vary at each locale, the rules and policies described in the sections “Academic Policies” and “Student Conduct” apply to all participants in a Summer School program.

    Health insurance coverage

    All Summer School students are required to have health insurance. If you do not have health insurance, you will be required to purchase the Summer School’s insurance (valid for the duration of the program) as part of your registration. Make sure your health insurance covers you in your destination country. Harvard Students: see also Harvard University Student Health Program’s website. Please note: Harvard Travel Assist is not health insurance. 

    International health and safety

    Traveling abroad can be deeply rewarding for students. It also requires careful planning, even for seasoned travelers. Global Support Services (GSS) provides tools and resources to inform your pre-departure planning and help you stay safe while abroad.

    Review important reminders and steps for before you leave and while traveling.

    Harvard Travel Assist 

    The Harvard Travel Assist program provides 24/7 medical and security support and evacuation services to eligible students. To expedite access to these services, it's vital that you update your itinerary in the Harvard Travel Registry before you leave.

    Services and resources

    While abroad, eligible Harvard affiliates can contact Harvard Travel Assist for medical and security assistance at +1-617-998-0000.

    Case managers will advise you on your situation and work with our international safety & security team to connect you with appropriate resources. Review the full list of medical, security, and travel assistance services.
    The Harvard Travel Assist program also includes several country-specific online resources that may be helpful before you leave and while you’re away.

    24/7 emergency numbers for students

    • Harvard Travel Assist: +1-617-998-0000 
    • Harvard College Office of Sexual Assault Prevention and Response: +1-617-495-9100, osapr@fas.harvard.edu

    Accessibility

    Students requiring accommodations must register with the Harvard Summer School accessibility services office. Harvard College students please note that accommodations do not automatically transfer from Harvard College. See Students in Need of Accommodations for more information.

    Deposit and payment

    For those admitted to a study abroad program, a nonrefundable deposit must be received to secure a place in the program. Harvard Summer School online services allows accepted students to make deposits and full payments with a valid credit card. Harvard College students who receive funding (from OCS and other centers on campus) will see awards posted to their student account in early April and are not required to make a deposit. If you are not a Harvard College student and you expect to receive outside funding, please contact the Summer School Student Financial Services Office.

    If payment cannot be made online, students can also mail payment, along with a completed study abroad payment form, to:

    Student Financial Services
    Harvard Summer School
    51 Brattle Street
    Cambridge, MA 02138
    Phone: (617) 495-4293

    Deposit deadline is March 10. Payment in full is due in May 16. A late fee will be charged for payments received after this date. Please see Payment and Funding for deposit amounts and details.

    Grades and transcripts

    Grades for study abroad programs are generally available one week after the program’s official end date. To view your grades, log in to online services. Grades for Harvard College students will roll automatically to your College transcript.

    Non-Harvard students may request a transcript from the Summer School by submitting the transcript request form to Academic Services according to the instructions outlined on Transcripts.

    Pass/fail option: Only Harvard College undergraduates may take courses on a pass/fail basis. You may change your status to pass/fail by completing a pass/fail request form and returning it to the Academic Services Office for processing by the deadline for your program.